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8 Best Email Tracking Software for Outlook & Gmail

Email tracking has become a game-changer for both businesses and individuals. By monitoring the open rates and engagement levels of your emails, you can gain valuable insights into your recipient’s behavior.

The right email tracking software can provide you with performance reports, keep an eye on each recipient’s activity, and even send you notifications when someone opens your email.

In this article, we’ll explore 8 top-notch email tracking tools for both Outlook and Gmail. You’ll get a comprehensive overview of each tool, learn about its features and benefits, and find out how it can help you optimize your email tracking and management processes. But first, let’s dive into the basics of how an email tracker operates.

How Does Email Tracking Software Works

Email tracking is a cutting-edge solution that enables you to keep tabs on the opening and reading of your emails. This technology works by inserting a tiny, transparent image, known as a tracking pixel, into the email’s body or HTML code.

When the recipient opens the email, the tracking pixel is downloaded and sends a signal to the sender, indicating that the email has been opened. With this information, the sender can monitor the recipient’s actions and assess the success of the email campaign.

Moreover, email tracking can also gather various data points about the recipient, such as the device and web browser used to open the email, the recipient’s location, and whether or not they clicked on any links in the email. This information can then be utilized to personalize future emails and enhance email campaign strategies.

Overall, email tracking is a sophisticated approach that helps marketers gain a deeper understanding of their audience and enhance the effectiveness of their email campaigns.

It is essential to be mindful when using email tracking, as it can be intrusive for some people and even blocked by certain email providers. Furthermore, it is important to ensure compliance with all applicable laws and regulations when tracking emails.

8 Best Email Tracking Software

email tracking

This article explores 8 of the best email tracking software tools, both free and paid, to help you keep tabs on your email campaigns. Learn more about the features, pricing, and benefits of each tool. Maximize the impact of your emails and save time with these helpful email tracking software solutions.

Here are the 8 best email tracking software:

1. Mailtrack – Best Overall

Mailtrack is a revolutionary email tracking solution designed to help you stay organized and productive in your daily email communications. With Mailtrack, you can see when your emails are opened and by whom, in real-time. Additionally, the app offers a reminder feature for follow-up emails and various other tools to streamline your workflow.

For those who need to stay on top of their emails, Mailtrack is an ideal solution. With real-time email tracking and reminders, you can be confident that your messages are receiving the attention they deserve. The app also helps you keep track of your sent and received emails, allowing you to stay organized and efficient throughout your day.

Mailtrack is free to use for Gmail users and offers a premium version with additional features. The free version allows you to track an unlimited number of emails, while the premium version includes email scheduling, link analytics, email tracking across multiple devices, and the ability to see the recipient’s location when they open the email.

Setting up and using Mailtrack is simple. After signing up, all you need to do is install the Mailtrack extension for your browser and add the Mailtrack tag to your email signature. Then, you can start tracking emails in real-time, setting up reminders, and accessing the additional features.

Overall, Mailtrack is a great choice for individuals who need to stay on top of their emails. With real-time email tracking and reminders, you can be sure that your messages are getting the attention they deserve.

Supported Email: Gmail.

Mailtrack is a free tool and paid version available too. Prices start from: $1/month

2. Yesware – Free Forever Email Tracking

If you’re part of a sales team, you know how crucial it is to make the most of your time. That’s where Yesware comes in – a platform designed specifically to help salespeople stay organized, productive and efficient in their day-to-day email communications.

With Yesware, you’ll have access to a range of powerful features that can help you increase your success rate. For starters, the email tracking feature allows you to see when your emails are being opened and who’s engaging with your messages. This gives you an edge in knowing what’s working and what needs to be improved, so you can make the most of your time and resources.

In addition to email tracking, Yesware also provides a variety of customizable email templates that you can personalize to fit your brand. This saves you time and helps you create professional-looking emails quickly and easily.

Another helpful feature of Yesware is the ability to schedule emails in advance. This way, you can make sure your messages are delivered when your contacts are most likely to be engaged, which can help you increase your chances of success.

Overall, if you’re looking for a powerful and user-friendly email tracking tool that can help you streamline your workflow and increase your productivity, Yesware is definitely worth checking out.

Supported Email: Outlook and Gmail.

Yesware is a free email tracking tool, but for pro version available with advanced features. Prices start from: $15/month.

3. Streak – Editor’s Choice

Streak is a cutting-edge solution that is shaking up the way businesses keep tabs on their emails. Designed to assist companies in staying on top of their communications, it helps ensure that vital emails are sent and received on time.

The technology tracks emails sent from a specified account and sends notifications to the user when a recipient opens an email, clicks on a link, downloads an attachment, and more. This feature can be used to gauge the success of email campaigns and make sure that emails are being read and responded to promptly, or to determine if they’ve been ignored.

Using Streak is a breeze. Simply link your Streak account to your email platform, such as Gmail, and let the tracking do the work for you. The integration with email clients is seamless, allowing you to continue using your preferred email service while taking advantage of Streak’s tracking capabilities.

With its user-friendly dashboard, Streak offers a wealth of analytics and insights into your email campaigns, making it a powerful tool for any business.

Supported Email: Gmail.

Streak free email tracking service and the pro version are also available prices start from $15/month.

4. Bananatag

Bananatag is a comprehensive email tracking solution that helps individuals and businesses keep their communications organized and efficient. With a user-friendly drag and drop interface, tracking and scheduling emails is a breeze. The tool provides detailed insights into how your emails are being received, including who has opened them, when, and for how long.

This feature helps you get the most out of your emails, by allowing you to identify which ones are effective and which ones need improvement. The scheduling feature is especially useful for those who need to send emails at a specific time, such as important notifications or reminders. You can also set up automatic reminders, so you never forget to send an email.

Customizing the tracking settings for each email is a breeze, as well. Choose which metrics you want to track, such as opens, clicks, and forwards, and receive notifications for each of these metrics. This way, you can keep an eye on your emails and make sure they are getting the attention you expect.

Overall, Bananatag is a great choice for anyone looking for a robust email tracking solution. It’s easy to use, provides valuable insights, and is highly recommended.

Supported Email: Outlook and Gmail.

Bananatag offers free and paid both versions. Prices start from: $10/month.

5. Right Inbox

f you’re looking for a way to streamline your inbox and be more productive with your email, RightInbox might be the solution for you. This email productivity tool simplifies the process of organizing and prioritizing your emails, so you can focus your time and energy on what’s most important. With features like email scheduling, tracking, and reminders, you’ll be able to get more out of your inbox and be more effective with your time.

One of the standout features of RightInbox is its email scheduling capability. You can plan out your emails in advance and ensure that they’re sent at the right time. The email tracking feature provides valuable insights into how your emails are being received and interacted with, giving you a better understanding of what’s working and what’s not.

In addition to these key features, RightInbox also provides a range of customizable email templates, making it easy to create professional-looking emails for a variety of purposes. The email reminders feature is also a lifesaver, helping you stay on top of important messages and ensuring that nothing falls through the cracks.

The user-friendly interface of RightInbox makes it easy to navigate and find the features you need. The dashboard provides a clear overview of your emails and activities, so you can stay organized and on top of your inbox.

Overall, RightInbox is a great tool for anyone who wants to be more productive with their email and get more out of their inbox. Whether you’re looking to streamline your email workflow or improve your email open rates, RightInbox is definitely worth checking out.

Supported Email: Gmail.

RightInbox is a free email tracker, but pro versions available with additional features. Prices start from: $7.95/month.

6. HubSpot – Best for Small Business

If you’re looking to elevate your email marketing strategy, HubSpot Email Tracking is a must-have tool. It allows you to keep an eye on the success of your campaigns and make informed decisions based on data.

With HubSpot, you can get a complete overview of your email’s performance, including the number of opens, clicks, and interactions. You can also use it to track how well your emails are converting leads into customers.

Getting started is effortless. All you have to do is connect your email to HubSpot and you’re ready to go. You’ll be able to see in real-time who’s opened and engaged with your emails and you can set up automated follow-ups for when someone doesn’t interact with your emails.

The best part? HubSpot is user-friendly and accessible for anyone, regardless of their technical skills. Everything can be managed from one central dashboard, making it easy to keep track of all your email campaigns. Plus, you can segment your list and create targeted campaigns based on user behavior with ease.

In conclusion, if you’re looking to enhance your email marketing game, then HubSpot Email Tracking is definitely worth considering.

Supported Email: Gmail, G-Suite, and Outlook or Office 365.

HubSpot offers free and paid versions. Prices start from $45/month.

7. Constant Contact – Best for Organizations

Constant Contact is an all-in-one email marketing solution that empowers businesses of any size to connect with their audience through targeted, personalized communications. Whether you’re new to email marketing or a seasoned pro, this platform offers everything you need to create stunning emails, newsletters, and campaigns that drive results.

With an intuitive, user-friendly interface and step-by-step guidance, Constant Contact makes it easy to get started, even for those with no prior experience. Choose from hundreds of professionally designed email templates and customize them to fit your brand and message.

The drag-and-drop email editor allows you to craft visually appealing campaigns with ease, incorporating images, videos, text, and links to your website. And once your campaign is sent, you can track its performance with detailed analytics that provide insights into opens, clicks, and conversions.

Constant Contact also offers email automation, list segmentation, and social media integration, giving you the tools you need to engage your customers and grow your business. So if you’re looking for a comprehensive, reliable email marketing platform, look no further than Constant Contact.

Supported Email: Most of them.

Prices start from: $9.99/month, one month free trial.

8. SalesHandy – Best for Marketing Agencies

SalesHandy is an all-in-one solution for sales teams to boost productivity and communication. It comes equipped with features such as email tracking, automated follow-ups, customizable templates, and document monitoring.

With email tracking, you’ll always be in the loop about the status of your emails. Whether they’ve been opened, read, forwarded, or replied to, you’ll be able to stay on top of customer interactions and adjust your strategy accordingly.

The automated follow-up feature is a lifesaver for sales teams. You can set up automatic follow-ups based on specific criteria, such as when a customer hasn’t replied to your emails after a certain period of time. This ensures that you never miss an opportunity to keep in touch with customers.

For those times when you need to send an email quickly, SalesHandy’s extensive library of templates is here to help. These templates are pre-designed to be both effective and eye-catching, and can be easily personalized with your own logo and contact information. With SalesHandy, your sales team can send out emails efficiently, without sacrificing creativity or professionalism.

Overall, SalesHandy is a great platform for sales teams looking to increase their productivity and effectiveness.

Supported Email: Outlook and Gmail.

Prices start from $27/month, and 14-day free trial.


Email tracking software is a valuable tool for businesses of all sizes. It provides a wealth of information about how your emails are performing and how your customers are interacting with your content. The 8 best email tracking software on the market offer a range of features, including email tracking, automated follow-ups, templates, document tracking, and more.

When choosing an email tracking software, it’s important to consider the specific needs of your business, as well as your budget and preferred level of complexity. With the right email tracking software in place, you can stay on top of your email campaigns, increase your sales productivity, and make informed decisions about how to optimize your communications with your customers.

Frequently Asked Questions

Is there any unlimited free email tracker?

No, there is no such thing as unlimited free email tracker. Email trackers are not free, but there are some services that offer free limited tracking for emails. However, these services are typically more basic than a paid tracking service.

Can you track a location from an email?

Yes, it is possible to track a location from an email using certain online tools. These tools analyze the IP address associated with the email and can identify the approximate location of the email sender. This is done by using databases of known IP addresses and their corresponding geographical locations.

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